Accouints Payable COORDINATOR

The ideal candidate should be a self-starter with proven experience in accounts payable in the construction industry. Must have the ability to interface with vendors and handle a variety of accounting duties with attention to detail in a team setting. The workload is constant, the pace is quick, and the environment is fun.

Key Performance Indicators:

• Excellent math, verbal and written communication skills

• Ability to organize, plan and prioritize workload to meet deadlines

• Capacity to analyze and solve problems with minimal supervision

• Responsible, flexible, dependable and able to handle confidential information

Essential Functions and Primary Responsibilities:

• Process subcontractor invoices by working closely with project managers & coordinators for job cost approvals, including timely follow up on items not in budget

• Obtain accurate lien waivers to support all payments to be made and address aging invoices for quick resolution

• Verify and input accounts payable including overhead bills, subcontractor billing, and suppliers when necessary

• Accept job commitments and change order transactions from ProCore into Sage

• Process weekly check run

• Verify incoming preliminary notices and track unconditional final lien waivers

• Work closely with other team members, especially Accounts Receivable, and other functions as needed

Secondary Functions:

• Follow up on closing out projects in both Sage and ProCore

• File all paid invoices

• Prepares information for 1099 filing at year-end

• Possible Future Responsibility: Backup to Accounts Receivable position

• Possible Future Responsibility: Credit card processing

Education and Experience:

• High school diploma or equivalent

• Three to five years of experience in office administrative work, preferably accounting

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Experience in the construction industry and Sage/Timberscan/Procore software a plus